Top 20 Time Tracking Software for People Management

Time tracking is not meant to police your staff and make them feel watched at every step. On the contrary, it is intended to create transparency, build trust, and support employees in their activities. Time tracking helps them coordinate their tasks and work better with colleagues, speak up when overloaded, and plan their vacations. Therefore, choosing your company's best time-tracking software is important for people management. Here are our top 20 time tracking software solutions for this year.

Best Time Tracking Software Shortlist

Here's our pick of the 10 best software from the 20 tools reviewed.

  1. Toggl Track: Best user interface
  2. TimeCamp: Best team monitoring tools
  3. Time Doctor: Best customizable options
  4. TrackingTime: Best overall, the simplest solution for time tracking
  5. Harvest: Best integrated invoicing and payment tools
  6. Clockify: Best for managing remote and outsourced teams
  7. Quickbooks time: Best accounting tools
  8. Everhour: Best for managing multiple projects
  9. Paymo: Best for analytics
  10. Myhours: Best time management.

1. Toggl Track

Toggl Track aims to save you money and time by providing an accurate and straightforward time-tracking solution. It's so user-friendly that they state it doesn't require training. Furthermore, the app is colorful and intuitive, a fun and precise time-tracking tool. It integrates with over 100+ tools you already use, such as Jira and Asana, making your life easier.

Toggle Track provides:

  • Basic employee time tracking features.
  • Payroll-related features.
  • Project budgeting tools.
  • Billing and invoicing tools.
  • Detailed reporting tools.

You can work online or offline from a mobile or desktop computer.

Price: Toggl Track is free for up to 5 users, after which it provides a couple of paid monthly subscription options and a custom option starting at $9/user/month.

2. TimeCamp

TimeCamp is fit for any industry and company size. It features time tracking, reporting, invoicing, and budgeting tools that help you boost your productivity and save time. And because people management involves working with all sorts of tools, TimeCamp integrates with Google Calendar, GitHub, Jira, Trello, and other useful apps.

In addition, TimeCamp offers interesting analyzing tools that help you understand your team's patterns and stay on top of things. Workers can clock in and out while on the go, using mobile devices, and you get a team planner to see which tasks are finished or still in progress—all this power with just a few clicks.

Price: TimeCamp offers a free basic version (no time off tracking and invoicing) and three paid monthly subscription options starting at $2.99/user/month.

3. Time Doctor

Time Doctor focuses on time tracking, employee monitoring, and workforce management. It provides automated time tracking, online and offline time tracking, and employee self-management options. Furthermore, it is designed with all sorts of work schedules in mind, from regular office hours to remote work to part-time employees to outsourced teams.

You can use Time Doctor from any device (desktop or mobile) and customize the program to fit your workflow. You can also customize access and grant your staff personalized access. For example, the HR team may access reports and productivity analysis, while the rest of the employees may only access time-tracking features.

Price: Time Doctor offers three paid monthly subscription options starting at $5.9/user/month.

4. TrackingTime

Staying true to its name, TrackingTime provides advanced tools for tracking time and nothing else. It's simple and efficient, which makes it perfect for small businesses that only need to follow employees' working hours and time off and pay them accordingly. Tracking Time features an efficient time tracker, online timesheets for collaborative work, time cards, an attendance tracker, and a few invoicing and reporting tools.

TrackingTime integrates with many apps, such as 

  • Figma, 
  • Asana, 
  • GitHub, 
  • Google, 
  • Jira, and 
  • Microsoft. 

You'll have real-time data to analyze and spot patterns and trends. The program runs on desktop and mobile devices, enabling remote clock-in and clock-out for your workforce.

Price: TrackingTime offers a free basic version (up to 3 users) and three paid monthly subscription options starting at $5.75/user/month..

5. Harvest

Harvest is a complete solution for time tracking, offering time tracking tools, reporting and analytics tools, and invoicing and payment tools. You can track overall working hours or project-based hours, send reminders for improved consistency, and create visual reports for smooth project management. The program runs on desktop and mobile devices; you can use it in a browser (without any installation) or as an app.

Furthermore, Harvest integrates with your existing tools and goes swiftly into your daily workflow. And you can use it for anything related to payments as well, from monitoring budgets and costs to payroll and invoicing. Harvest integrates with PayPal and Stripe for convenient online payments.

Price: Harvest offers a free basic version (1 user and 2 projects) and one paid monthly subscription option with unlimited access starting at $10.8/user/month.

6. Clockify

Clockify is also a complete solution for timekeeping that includes a time tracker, a kiosk for fast clock-in and clock-out, calendars, and timesheets. At the same time, the program helps you with project management by providing dashboards and activity tools and with team management by providing tools for scheduling, time off management, and invoicing.

You can use Clockify to manage your team's working hours and schedules and approve their time off and expenses. Also, the program records payments and costs, allowing you to manage remote teams, collaborators, and outsourced work.

Price: Clockify offers four paid monthly subscription options with different access levels starting at $3.99/user/month.

7. QuickBooks Time

QuickBooks is known for its accounting tools. If you already use it, including QuickBooks Time for time tracking is the obvious next step. You won't find anything more compatible with your accounting software than a tool developed by the same company.

QuickBooks Time features simple timesheets, mobile time tracking, clock-in and clock-out tools, reports, scheduling tools, and collaborative tools. It also integrates with other apps and offers alerts and notifications for you to stay on top of things. Of course, payroll and budget management will run smoother than ever.

Price: QuickBooks offers two paid monthly subscription options starting at $15/user/month.

8. EverHour

EverHour offers a software solution for tracking the time you and your team spend on various projects. It provides work updates and analysis that improve your performance and keep you updated with your team's progress.

In addition, EverHour features a task management hub, timesheets, tools for monitoring budgets, and tools for managing billing and payments. The program allows you to schedule shifts, clock in and clock out, manage attendance, and plan projects using visual tools. It integrates with other tools like Jira, Asana, GitHub, and Trello.

Price: EverHour offers a free basic version (up to 5 users) and one paid monthly subscription option with unlimited access starting at $8.5/user/month.

9. Paymo

Paymo is for those looking for a complete time-tracking solution that covers everything from working hours and time off to invoicing clients and measuring profitability. It's for big teams, big projects, big dreams. The feature list includes basic time tracking, task management, resource management, file management, planning and scheduling tools, invoicing and online payments, and plenty more.

At the same time, Paymo provides mobile solutions for those working in the field and many analytics, reporting, and profitability tracking tools for HR experts and managers. You can customize the program for your team, collaborate with people in real-time, and grant individual access rights to each team member.

Price: Paymo offers a free basic version (up to 5 clients and ten projects) and three paid monthly subscription options with various access levels starting at $5.9/user/month.

10. My Hours

My Hours is a simple time-tracking software solution focusing exclusively on time tracking. It includes timesheets and a stopwatch, professional-looking reports that include payroll, project management tools, and integration tools. Furthermore, My Hours lets you define workflows and precise roles, such as approving time off.

Alongside time tracking, the program features tools for invoicing your clients, team payroll, and overall analytics.

Price: My Hours offers a free basic version (for up to 5 users) and one paid monthly subscription with full access starting at $9/user/month.

11. Timely

Timely uses AI-based algorithms to automate time tracking and release you from repetitive tasks. For example, it tracks how much time you spend in a particular program or on a website and provides accurate reports of how much time you spend on a meeting, researching, working on a document, or writing emails.

It also monitors budgets and projects, tracks your team's time, helps with project planning, and integrates with many other management apps, such as Asana, Google, Microsoft, and Zapier.

Price: Timely offers three paid monthly subscription options with various access levels starting at $9/user/month.

12. RescueTime

RescueTime is another automated time-tracking software that uses the power of AI algorithms to track time automatically. It also provides customizable timesheets, blocks unwanted interruptions, offers a virtual workspace for collaborative work, and includes a virtual assistant to help you plan your day. The assistant emphasizes goals, reminds you of meetings, and manages your daily agenda.

RescueTime can reveal patterns and help you spot trends in your workflow or your team's. It also lets you focus, increase productivity, divide your time between clients and projects, and generate accurate reports.

Price: RescueTime offers two paid monthly subscription options with various access levels starting at $12/user/month.

13. Insightful

Insightful aims to be intelligent and intuitive time-tracking software that provides accurate employee time-tracking tools. It features automatic time allocation, screen monitoring, real-time attendance tracking, and activity monitoring. The program also includes analytics and metrics that help you better understand your workforce. For example, you can check employee productivity, spot early signs of employee burnout, and understand how changing the work location affects productivity.

Furthermore, Insightful integrates with HR systems for managing employee directories, BigQuery systems for big data analysis, and project management solutions for a smooth workflow.

Price: Insightful offers four paid monthly subscription options with various access levels starting at $6.4/user/month.

14. Replicon

Replicon's time and attendance software is only one of the products the company offers. It is designed for workforce management and includes time tracking, time off tracking, employee scheduling tools, etc.

The program uses AI algorithms from other tools like Slack, Zoom, and MS Teams to gather employee time automatically. It allows you to customize the timesheets to fit your team's structure and working schedules and provides a simple clock-in/clock-out app. In addition, Replicon features a built-in labor compliance library, custom dashboards and reports, and smooth integration with payroll, ERP, and HRMS systems.

Price: Replicon offers one paid monthly subscription option for its Time and Attendance Product Suite starting at $6/user/month.

15. Hubstaff

Hubstaff is a complete solution for workforce management that includes time tracking, analytics and metrics, employee scheduling, payroll and invoicing, and tools for improving employee experience. You can use it to track employee time at the office or in the field (Hubstaff provides geofencing employee tracking) for clock-in and clock-out purposes, monitor employee habits and productivity, and manage project costs.

Furthermore, Hubstaff creates 20+ reports, can manage up to 1,000 employees, and supports remote and hybrid teams.

Price: Hubstaff offers a free basic version (for one user) and four paid monthly subscription options with various access levels starting at $4.99/user/month.

16. Beebole

Beebole bets on customization and provides software that gives you control over its structure and workflow. For example, you can grant individual data access rights, set reminders, lock or unlock hours, and define the team structure.

Beebole's feature list includes time, project, and resource management. The program doesn't go into budgeting and invoicing, but it leaves nothing unattended regarding time tracking. You can track hours worked on different projects and even on different tasks, create employee time reports, track time off, and export data in Google Sheets for further analysis.

Price: Beebole offers a paid monthly subscription per user starting at $6.99/user/month.

17. ClockShark

ClockShark covers employee time tracking, workforce management, and job management. It also features tools for managing finances, such as invoicing and payroll. In terms of time tracking, ClockShark includes mobile and desktop tools for clock-in/clock-out, location tracking for remote teams, team tracking, timesheets, and real-time reports.

You can also manage your company's jobs (active and inactive), budgets, projects, and files, calculate overtime and time off for accurate payroll, and streamline accounting and payroll by integrating with dedicated apps.

Price: ClockShark offers two paid monthly subscription options starting at $40 + $8/extra user/month.

18. ClickTime

ClickTime focuses on project management and provides tools for monitoring costs, workforce, and profitability. It offers tools for planning and monitoring your team's work, including tracking working hours, time off, and expenses. Among its features are a time tracker for billable and non-billable hours, a stopwatch, online timesheets, a tracker for employee expenses, and a workflow for time off management.

In addition, ClickTime helps you plan your resources and estimate project costs, monitor expenses and tasks, monitor employee performance, and send reminders and updates. It connects with other relevant project management tools like Slack, Paylocity, Google apps, or cloud storage solutions like Google Drive, Dropbox, and others.

Price: ClickTime offers four paid monthly subscription options starting at $10/user/month.

19. Deputy

Deputy aims to help you manage your staff, from scheduling tasks and shifts to payroll. It enables you to communicate with your team quickly and efficiently, track time and costs, and comply with labor legislation.

The program features a time clock app that works on any device, timesheets connected to payroll, attendance tracking, approval flows, and automated wage calculations. You'll know exactly who's at work and on a break or vacation because the scheduling tool allows you to schedule breaks and time off, too.

Price: Deputy offers four paid monthly subscription options starting at $4.5/user/month.

20. apploye

apploye includes more than 100 features designed to improve your team's productivity. The program has everything from accurate time tracking to task management to invoicing. In terms of time tracking, apploye offers:

  • a manual and an automated tracker, 
  • customizable timesheets, 
  • a clock-in/clock-out tool, 
  • time-off management tools, 
  • tools for adding notes, 
  • using the Pomodoro technique, or 
  • sending reminders to take a break and 
  • tools for tracking hours worked on a particular task or project.

Furthermore, appoye provides reports and statistics, customizable settings, and many other tools that make you more productive and boost your morale.

Price: apploye offers two paid monthly subscription options starting at $2.5/user/month.

FAQ Time Tracking Software

What is time-tracking software?

Time-tracking software is a tool that allows professionals and companies to monitor and record the time spent on specific tasks, projects, or activities. It typically involves tracking time spent on various activities, billable hours, generating reports, and providing insights into productivity and resource allocation.

What are the main benefits of time-tracking software:

When it comes to the key advantages of time-tracking tools, we would like to list the following ones:

  • Improved productivity: Time-tracking software helps professionals and teams become more aware of how they spend their time, which results in improved time management and more productivity.
  • Accurate billing and invoicing: Time tracking software enables businesses to track billable hours for client projects, ensuring accurate invoicing and reducing disputes.
  • Resource allocation: By tracking time, businesses can identify how time is used and drive informed decisions about resource allocation and workload distribution.
  • Project tracking and planning: Time tracking software provides insights into project progress, enabling project managers to plan better and allocate resources based on actual time spent on tasks.
  • Performance evaluation: Time-tracking data can be used for performance reviews and to identify areas for improvement or training needs.
  • Data-driven decision-making: Time tracking software generates reports and analytics, providing valuable data for decision-making, such as identifying bottlenecks, optimizing workflows, and improving efficiency.

Why is a time-tracking software important?

Time tracking software is important because it:

  • Helps individuals and businesses understand how time is spent and identify areas for improvement.
  • Facilitates accurate billing and invoicing, reducing errors and disputes.
  • Enables effective resource allocation and project planning.
  • Provides data-driven insights for decision-making and process optimization.
  • Supports performance evaluations and employee accountability.
  • Enhances productivity and time management by increasing awareness of time usage.

What are the key features of a time-tracking tool?

Each time-tracking app is different and tries to have its specific fit to a set of businesses. We can also look that in terms of functionalities, some common ones are usually requested:

  • Time tracking: The ability to accurately track time spent on tasks or projects.
  • Reporting and analytics: Create reports and examine data to gain insights into productivity, project progress, and resource allocation.
  • Project management integration: Integration with project management tools links time tracking with specific tasks or projects.
  • Mobile access: Accessible via mobile devices for remote or on-the-go time tracking.
  • Team collaboration: Features that allow teams to track time collaboratively and share information.
  • Invoicing and billing: Integration with invoicing and billing systems to streamline the billing process.
  • Notifications and reminders: Reminders or notifications to prompt users to track their time or switch tasks.
  • Integration with other tools: Integration with other software such as calendars, task management tools, or project management platforms.

What is the cost of time-tracking software?

Time-tracking software costs vary according to the features provided, the number of users, and the provider. Some time tracking software offers free or basic versions, while others may charge a monthly or annual subscription fee. Subscription costs can vary from a few dollars per monthly seat to higher-tier plans for larger organizations.

What are the Cons of Time Tracking Software?

If we discussed the benefits of time-tracking tools, let's also see the other side. The disadvantages:

  • Resistance from employees: Some employees may feel that time tracking is intrusive or adds extra administrative burden.
  • Overemphasis on quantity over quality: Excessive focus on tracking time can lead to a perception that the quantity of hours worked is more important than the quality of work produced.
  • Potential for micromanagement: If time tracking data is misused or misinterpreted, it can lead to micromanagement and negatively impact employee morale.
  • Initial setup and learning curve: Implementing time-tracking software requires initial setup and may require employees to learn how to use the software effectively.

How does time-tracking software help your business?

Time-tracking small to mid-sized software helps businesses in multiple ways:

  • Improved productivity and efficiency.
  • Better project planning and resource allocation.
  • Accurate billing and invoicing, reducing revenue leakage.
  • Data-driven insights for decision-making and process optimization.
  • Performance evaluation and employee accountability.
  • Enhanced transparency and communication within teams.

How do you choose time-tracking software?

Many time-tracking software solutions are out there, but not all are good for you (although they are professional, high-quality programs). Before deciding on one of them, consider the following aspects:

  • Your business profile and your workforce. Do you have a big team with diverse people and work schedules? Do you manage multiple projects simultaneously and divide your staff between them?
  • Your need. For what purpose do you want a time tracker? Do you wish to track working hours and time off, or do you also need a leave approval procedure, manage payroll, and send invoices?
  • Who will use the program? Will your employees have access to this app, or will it be used only by the HR team and managers?
  • Your technical requirements. Do you need a mobile or desktop program, online or offline?
  • Your report requirements. What sort of reports do you need to generate, and how often?
  • Other programs your team is using. What integration requirements does your team have?

Can time tracking help with risk management?

While time tracking software primarily focuses on tracking time spent on tasks and projects, it indirectly contributes to risk management by:

  • Identifying potential bottlenecks or inefficiencies in workflows, allowing businesses to address them proactively.
  • Providing insights into project progress, helping project managers identify potential risks or delays and take appropriate actions.
  • Supporting accurate resource allocation, reducing the risk of overloading or underutilizing resources.
  • Enabling better planning and estimating future projects based on historical time-tracking data.