Free Time Card Calculator

The time card calculator is the online tool that allows employees to calculate working hours and prepare the weekly timesheet for payroll for free.

DayStart timeEnd timeBreakTotal
Total hours

What is a time card calculator?

A time card calculator is a simple tool used to automate the calculation of hours worked by employees. It simplifies totaling employees' hours, including regular hours, overtime, and any break or lunch periods. Time card calculators often require inputs such as start time, end time, and any additional time-related information such as breaks, and they generate accurate calculations of the total hours worked.

Time card calculator features

  • Online: To use it, you just need a device connected to the internet
  • Free: There is absolutely no cost associated with using this tool
  • Easy to use: Simply fill the input fields with the start and end time, and the system does the rest
  • Factoring breaks: You can add your breaks for each of your days
  • Calculate hours & minutes worked: Forget about complicated calculations. The online time card calculator does the math for you.
  • Easily print timesheet results: One click on the print button, and you get the PDF with your inputs.
  • Weekly payroll report: When your supervisor asks for your time card, here you have it with all the calculations.

How to calculate work hours?

Begin by filling in the start time and end time, and then enter the break deductions for each day.

Enter the employee daily entries in 12-hour format including the break in minutes. Total hours are automatically calculated.

This information is vital for payroll purposes.

On this page you can also calculate work hours calculator with lunch, by entering the start time, end time and the lunch break duration.

How to calculate the hours worked per week?

Calculating the hours worked per week involves adding up the total hours worked by an employee during a specific week. Here's a step-by-step guide:

  1. Collect time data: Gather the start time and end time for each workday within the week.
  2. Add the values in the time card to add the start and end times.
  3. Add lunch breaks.
  4. The total daily and weekly hours are calculated automatically.
  5. Click Print to get a PDF of your weekly timesheet that you can send to your supervisor for approval.

Why do I need to calculate the hours worked?

Accurate hours calculation ensures employees get compensated correctly, avoiding underpayment or overpayment. Following such processes promotes fairness and compliance with labor laws.

Additionally, tracking hours worked allows for effective labor cost management. It helps in budgeting, resource allocation, and controlling labor-related expenses. Calculating hours worked also ensures compliance with labor laws, minimizing the risk of legal issues or penalties. Understanding the hours worked provides insights into productivity levels, workload distribution, and staffing needs. 

Calculating hours worked is crucial for accurate payroll, cost control, compliance with labor laws, workforce optimization, and performance evaluation. By diligently tracking and calculating hours, businesses can maintain fairness, efficiency, and legal compliance while effectively managing their workforce.

How to use the time card calculator?

  1. Enter start-end times
    Add the start and end times for each workweek.
  2. Add breaks
    Add approximate breaktime per day.
  3. Time format
    Times must be in 12-hour format (eg. 5 pm = 17:00 and 0:30 = 30 minutes).
  4. Saving timesheets
    To generate timesheets automatically and save them, register with the free time-clock app.
  5. Printing the timesheet
    If you need a paper copy of the report, just click on “Print this” button. In this way you have a permanent record of your timesheet.
  6. Download PDF
    If you want want to submit your timesheet for payroll generate the pdf from the print options with your time-card records and calculated hours worked.

Is the time card calculator free of use?

100%! This is a free time card calculator that will help you total your work hours so that you get the pay you deserve.

Main Time card calculator Controls
  • Input fields - Enter the numbers for your start -end time and breaks
  • Print - Prints the document
  • Clear - Clears all the settings applied to the timesheet

Brief history of time cards/clocks

Here's a brief history of time cards and clocks:

Early Timekeeping Systems

Before the Industrial Revolution, timekeeping was relatively informal. Workers would often rely on natural cues, such as the position of the sun or church bells, to determine work hours. However, as industry and commerce grew, there arose a need for more precise timekeeping.

Time Clock Patents (19th Century)

In the late 1800s, various inventors patented early time clock devices. For example, in 1888, Willard Le Grand Bundy patented a mechanical time recorder known as the Bundy Clock. It used a paper time card and mechanical mechanisms to record and stamp the time when an employee inserted their card.

Punch Card Systems (Early 20th Century)

The introduction of punch card systems revolutionized timekeeping. In the early 1900s, companies like IBM developed mechanical punch card machines. Employees would insert their time cards into the machine, which would punch holes in specific positions representing the time of arrival and departure.

Electronic Time Clocks (Late 20th Century)

With the advent of electronics, time clocks evolved into electronic versions. In the 1970s and 1980s, electronic time clocks became more prevalent. They utilized digital displays and electronic mechanisms to record and display the time.

Computerized Time and Attendance Systems (Late 20th Century - Present)

As computers became commonplace in the workplace, time and attendance systems transitioned to computerized solutions. Software programs and databases replaced physical time clocks, offering the possibility for workers to clock in and out using computers or terminals. These systems often integrate with payroll and HR systems, providing more comprehensive workforce management.

Modern Web-Based and Mobile Time Tracking (Present)

In recent years, web-based and mobile time-tracking applications have gained popularity. Employees can now log their hours using smartphones, tablets, or web browsers, enabling remote work tracking and real-time data synchronization. These systems often incorporate advanced features like geolocation, biometric authentication, and automated calculations.

Throughout history, time cards and clocks have evolved from simple paper-based systems to advanced digital solutions. They have become integral tools for tracking employee hours, ensuring accurate payroll, and streamlining workforce management processes.