Frequently asked questions
What is a timesheet?
A timesheet is a method to record and track the time an employee has worked during an interval of time. Timesheets are usually generated in a table format and help to calculate pay.
Some timesheets track only the time at work, others record the time spent on various projects and tasks.
The records get tracked when employees clock in and clock out same way as traditional pinch-in and punch-out cards. Recent upgrades in technology eliminated punch cards, and most recording transitioned to web and mobile apps.
Why are businesses using timesheets?
Time tracking is essential for payroll. Businesses use printable timesheets or excel spreadsheets to record the hours their employees have worked. Working with such methods could be tricky and error prone.
What is an online employee time clock?
Time clocks record when employees arrive and leave work. Companies might add a tablet at the reception, where employees' can register arrival and departure time. With time kiosks, every employee has a personal pin. Otherwise, businesses offer their employees access to a web or mobile app to record their hours remotely.
How do you track hourly employees?
Using a time-tracking system, hourly employees will record when they start their work and finish their work using a mobile or web-app. You can have a location saved every time the employee begins to record time. Advanced time-tracking systems allow their workers to start recording their time only in some specific areas using geolocation functionalities.
Did your employees forget to send the timesheet?
Not to worry, AraHR time tracking system offers a powerful solution to ensure that you stay on track with your activities with just a few clicks. Every employee must send their records at the end of their payroll period. The system sends email notifications to employees who forgot to submit their logs. Moreover, managers have reports where they can see in real-time who is recording their time, who is not, and can send reminders to employees to submit thier timesheets.
How are work hours calculated?
The math behind calculating the hours within a timesheet is not overly complicated. A timesheet software will deduct the time you clocked out from the time you clocked in. For example, if you had worked from 9 am to 6 pm and took a lunch break from 12:30 pm to 1:30 pm, you have worked eight hour on that day.
How do employees complete their timesheets?
Using the web-app, they can clock-in or input their time directly into the timesheet view. Once the payroll period is complete, they will be able to submit their timesheet for approval. Before submitting, they can check if all the recordings are correct and complete, identify and correct discrepancies between the regular hours and the hours recorded.
Employees can also see when there are public holidays or they booked time off. The system automatically highlights when you have recorded overtime.
How often shall employees send their timesheet?
The time reporting policy varies. In some companies, employees register worked hours every time they arrive and leave the office. Others are more flexible and offer the employees the possibility to record the time only once at the end of the month. Some companies ensure that employees register the time they have invested in all work-related activities and breaks.
How do payroll and timesheets work?
Time tracking solutions make it easier to track the number of hours an employee has worked within the pay periods. These details are available as reports that can be introduced in the payroll software to get employees paid correctly for their hours worked.
Why use a timesheet to track employee work hours?
Using timesheets to track employee work hours has become a widespread practice. With a digital time-tracker, employees can record their time without errors. The recorded time is available within the employee time card for verification and submission, so employees can calculate their earnings.