An employee attendance sheet is the easiest way to track the number of hours your employees work in a day, week, or month. However, because this is a repetitive and time-consuming task that requires structure and transparency, many professionals within small to mid-size businesses prefer to use pre-made templates with the correct format and formulas. This is why we’ve prepared a set of free employee attendance sheet templates that cover many situations and are easy to customize, giving you the ability to modify them to fit your unique requirements. We’ve even included samples to get you started. Furthermore, we’ve considered all sorts of formats, from printable one-page PDFs to Excel spreadsheets to Google Sheets.
We provide several attendance templates to be downloaded freely in Excel, PDF and Google sheets format
An employee attendance sheet is a table where employees (or their supervisors) record when they arrive and leave work, worked hours, and breaks. Other data may be added, such as reasons for delaying or taking a longer-than-usual break, contact details, employee signatures, etc.
Originally, employee attendance was registered on paper. Some small businesses still prefer to print an employee attendance sheet daily and have their employees clock in, clock out, and sign every day. However, nowadays, most companies use digital files, such as Excel and Google Sheets spreadsheets, or dedicated software solutions.
In addition, attendance sheets may be used to track other types of attendance. For example, you may record attendance at meetings, trainings, and events or use them to have people sign up for events or tasks. We’ll address all these later.
Every business must monitor employee attendance and do it thoroughly. Payroll depends entirely on attendance. Compliance with labor legislation also relies on tracking attendance and knowing exactly who’s at work and absent at any time. So, it’s not a case of whether you should track employee attendance or not; you should use employee attendance sheets. And the answer is yes.
Employee attendance sheets have a lot of benefits and cost nothing. Here are the most important and immediate advantages you’ll have by using them:
While employee attendance sheets are a great solution for small businesses with a few employees and regular work schedules, they may not be the best option as your business grows. In such cases, you might want to consider a dedicated employee attendance tracking solution or a comprehensive HR software.
Commit to finding and using the employee attendance sheet template that fits your workforce like a glove. Since our templates are adaptable, you can personalize them to match your employees’ preferences, work schedules, and digital skills. For example, for a remote workforce, you can store the employee attendance sheet in a cloud and provide online access.
The daily attendance sheet template is a simple sheet that records starting time, ending time and breaks for each employee day by day. Customize it by adding your company's name, department, person in charge, and current date. The template is designed for employees to fill out and includes a column for employee signatures.
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The weekly attendance sheet template is a basic sheet that records how many hours an employee worked every day of the week (i.e., from Monday to Friday). Customize it by adding the name of your company, department, person in charge, and first date of the week. The template is designed to be filled by the employees themselves and includes a column for employee signatures.
The monthly attendance sheet template is a basic sheet that records whether an employee attended work or not on each day of the month. Customize it by adding your company's name, department, person in charge, and current month. The template is designed for employees to fill out and includes a column for employee signatures.
Our free employee monthly attendance sheet template is available for download in PDF, Excel, and Google Sheets formats. In the Excel or Google Sheets versions, the days of the month are automatically computed based on the given month. These two versions also count the number of work days recorded in the current month.
The meeting attendance sheet template is a basic sheet that records attendance at a meeting. Customize it by adding the name of your company, meeting title, organizer, location, and time and date of the meeting. Each attendee may provide an affiliate organization, an area of expertise, and contact details.
Our free meeting attendance sheet template is available for download in Excel format.
The training attendance sheet template records attendance at training. Customize it by adding the name of your company, training title, training level, organizer, trainer, location, and time and date of the meeting. Each attendee may provide an affiliate organization and contact details and may sign to confirm their participation.
Our free training sheet template is available for download in Excel format.
The visitor sign-in sheet template records a company’s visitors. Customize it by adding the name of your company and department. Each visitor must provide the date of visit, time in and time out, an affiliation, and a signature.
Our free visitor sign-in sheet template is available for download in Excel format.
The sign-up sheet template records the names and details of people signing up for a particular event, activity, or project. Customize it by adding the name of your company, the activity/project/event in the discussion, the organizer, and the time and date of the activity/project/event. Each person must provide an affiliation, contact details, and a signature.
Our free sign-up sheet template is available for download in Excel format.
FAQ
How to make an attendance spreadsheet in Excel?
Create a new spreadsheet and customize it by adding a header and/or footer that includes your company’s information (e.g., name, address, telephone, website, etc.). At this point, you may also want to modify page settings to make sure the attendance sheet is printable on A4 paper. Add any titles that may help you process the sheet, such as the department's name, the person in charge, and, of course, the current date.
Then, add columns for an index, employees’ names, time-in, time-out, breaks, and total worked hours. If you plan on printing the sheet, you may add a column for employee signatures.
Format cells in the time-in, time-out, and breaks columns as Custom/hh:mm. Format cells in the total worked hours column as Custom/ [h]:mm and use the formula total worked hours = time-out—time-in—breaks to compute the number of hours an employee worked in a day.