We live in times when information availability is not an issue, but unfortunately, when speaking about HR documents, there is still a lot of data stored on paper. Just think about internal regulations, the employee handbook, presentations of company benefits. All this, still on paper in many companies. Tough, right?
Surely you are tired of your desk being full of paperwork. It’s a nasty image and it may send the message you cannot handle your work volume. Forget about storage facilities inside the office building, they are not the answer to keeping crucial information safe 24/7 and accessing it whenever you need it.
It’s common for employees to waste work time looking for information regarding HR documents, benefits, etc. By using a document management system, you reduce this waste of time, and they will feel better being able to easily access all needed personal data.
Ara’s centralized system for keeping documents is the key to forgetting about searching in folders all day long. If you want to make sure that everyone is working for the same goal, you need to offer transparency. Share with your employees all documents and resources, from mission statements and values, business plan of the company, performance files, or even newly acquired equipment.
Company center point - you have here all the information you need, from company policies to personal employee files. Our document management system provides an efficient way of sharing files, so no time is wasted.
Clear levels of permissions - not all data can be accessible to everyone in the company because confidentiality must be a priority as usual. With our system, you can configure the needed levels of permissions, so that the right persons will access sensitive information. Restrict and enable access with a few clicks.
Company resources - make sure your resources are correctly allocated. You can keep a digital inventory of your assets and grant access to it to the employees in charge.
Enhance teamwork with a secure document management system
Digital management of files allows for greater independence for every employee: they can update their personal data on their own and the last step is confirmation from the HR department. Unnecessary paperwork can be waved goodbye from now on!
Important data available at all times - keep your employees informed about their rights and obligations, company policies, and procedures.
More time and space - boost your office space and save time on storing files and documents. You now have 24/7 access to relevant data and you can become a green company, by going paperless.
Security at its best - you can now stop worrying about whether your assets are safe. Keep a digital eye on them every day.
Dynamic features to help you consolidate HR tasks:
Document management system
Clear organizational company structure
Space for employees’ personnel files
Central point of filing information
Possibility to customize levels of access to the system
Improved data security
Benefits of Ara’s document management system
Upload all categories of documents relevant to your company, such as personnel files, employee handbooks, procedures, company organizational chart, etc.
Access to the latest version of all document: no more outdated documents causing errors
Notifications remind you when documents are about to expire, so you can take measures to be compliant
Your employees can access all documents regardless if they’re in the office or working remotely
Possibility to archive old documents and release new ones, in order to keep an updated database constantly
All HR data is safely stored and encrypted on our servers, so you don’t have to worry about compliance
All the above can be of great help to you and your organization, so don’t waste any more time! Book a demo today and empower your employees!