Employee documents

Manage all relevant employee documents in the cloud using one secure system with AraHR

It is time to create a digital database for your company. Collect and share essential company information resources and documents with your employees in one excellent document management system.

Running a business implies making a lot of tough decisions all the time, but you also need to ensure paperwork. Storing files and documents for every employee can take up a lot from your valuable time, not to mention the constant concern to keep all those documents safe and secure.

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Keep everything tidy

We live in times when information availability is not an issue, but unfortunately, there is still a lot of data stored on paper when speaking about digital HR documents. Just think about internal regulations, the employee handbook, presentations of company benefits. All this, still on paper in many companies. Tough, right?

Organize your talent data

Indeed, you are tired of your desk being full of paperwork. It is a bad image, and it may send the message you cannot handle your work volume. Forget about storage facilities inside the office building. They are not the answer to keeping crucial information safe 24/7 and accessing it whenever you need it.

Easy file access

It is common for employees to waste work time looking for information about HR documents, benefits, etc. Using a document management system, you reduce this waste of time, and they will feel better being able to access all needed personal data easily.

Employee documents management system

Ara's centralized system for keeping documents is the key to forgetting about searching in folders all day long. If you want to make sure that everyone is working for the same goal, you need to offer transparency. Share your employees' documents and resources from mission statements and values, the company's business plan, performance files, or even newly bought equipment lists.

Company center point
You have here all the information you need, from company policies to personal employee files. Our document management system provides an efficient way of sharing files, so no time is wasted.

Clear levels of permissions
Not all data can be accessible to everyone because confidentiality must be a priority as usual. With our system, you can configure the needed permissions levels so that the right persons will access sensitive information. Restrict and enable access with a few clicks.

Company resources
Make sure the allocation of your resources is correct. You can keep a digital inventory of your assets and grant access to it to the employees in charge.

Enhance teamwork with a secure digital document management system

Digital management of files allows for greater independence for every employee: they can update their data on their own, and the last step is confirmation from the HR department. Unnecessary paperwork can be waved goodbye from now on!

Essential data always available
Keep your employees informed about their rights and obligations, company policies, and procedures.

More time and space
Boost your office space and save time on storing files and documents. You now have 24/7 access to relevant data, and you can become a green company by going paperless.

Security at its best
You can now stop worrying about whether your assets are safe. Keep a digital eye on them every day.

Dynamic document management features to help you consolidate your HR tasks:

  • Paper-free
  • Document management system
  • Expiring documents New
  • Missing documents New
  • Clear organizational company structure
  • Company assets
  • Space for employees’ personnel files
  • The central point of filing information
  • Possibility to customize levels of access to the system
  • Improved data security
  • GDPR compliant

Benefits of Ara’s digital document management system

An employee documents software that allows uploading all categories of documents relevant to your company, such as personnel files, employee handbooks, procedures, company organizational chart, etc.

Latest version documents

Access to the newest version of all files: no more outdated documents.

Automatic notifications

Notifications remind you when documents are about to expire, so you can take measures to be compliant.

Daily backups

All HR data is safely stored and encrypted on our servers, so you do not have to worry about backups.

All the above can be of major help to you and your organization, so do not waste any more time! Book a demo today and empower your employees!