Hiring a new employee has a lot of upsides, but unfortunately, it also comes with some inevitable paperwork. As employer it's your responsibility to keep an up-to-date record of your employees' information. We have put together an free to use employee information form as a basic way to collect the general data.
Our sample employee information sheet is an easy way to collect basic employee information at the time of onboarding. You can digitally send the free download to new hires before their start date, or ask them to fill it in on their first day.
We suggest you include this form in your onboarding process, because you will find its usefulness sooner or later. Implementing an employee information form helps you in keeping track of your employees at all time, creating a complex database. Having all the details of the employee profile in the employment file will become handy trough times. But make sure you maintain them updated.
Tip: This form can also come in handy in case of emergencies, when you need to contact the employee's family and you will find basic information that can be crucial.
Want to have complete data for your Personnel file? Here are the the mandatory aspects an employee information form should contain:
Note: As employer, it's legally mandatory to keep an updated version of your employee records, including their personal information, job information, and emergency contacts.
Best practice: If you store it locally your computer might crash or get stolen and you will lose or compromise valuable employee data. This is why we recommend storing them in the cloud online apps like Google Docs or Microsoft Word Online.