Time Management Apps for 2024

So time management is an important thing for you. You want to gain more time for your important things in life. You want to avoid distractions and get more things done. You want to be productive and have the energy to finish the tasks that you’re starting. And nevertheless, if you run a business you want to use the best tools in the market to finish projects on time and collaborate efficiently with your team when it comes to projects, documents, and other work-related activities.

Discover below a lost the most used app for managing time efficiently. We use most of these solutions, and we recommend them.

We have created this essential list covering the following categories:

  1. Time tracking apps
  2. Work management
  3. Productivity apps
  4. File organization
  5. Priorities (To-do lists)
  6. Calendars
  7. Focus

1. Time tracking apps

Do you work with clients and projects on a timely basis? Do you want to know how many hours you invest in various tasks? Do you need a weekly or monthly timesheet for Payroll?

If you are looking to answers to these questions we have a selection of the best time tracking tools for you to discover. And yes, it’s a well-documented analysis that goes beyond the well known Harvest and Toggl.

Discover the best 13 time tracking tools


2. Work management

Evernote - all notes one place

Evernote was founded to address a growing problem that technology helped to create: how to succeed in a world of an ever-increasing volume and velocity of information. Our purpose is to give people the time and freedom to focus on what matters by helping them to live more organized lives.

Evernote was founded as an extension of the brain. Beginning with the mission of “Remember Everything,”

With 8 billion notes created by 225 million people worldwide, it’s easy to see why Evernote’s products have become the default place for individuals and teams who want to remember everything, turn ideas into action, and work better together.

Pricing: The basic package is free, while the premium plans start at $7.99 per month.
Evernote works on Web, Android, iOS, Windows & Mac.

Tip: Microsoft OneNote might be a great alternative.


A new tool that blends your everyday work apps into one. It's the all-in-one workspace for you and your team.

Notion works as an iOS and Android app and, it can be accessed via most web browsers.
If you are looking for something new when it comes to productivity and organization, give it a try to Notion. The platform is cool, clean, and easy to use.


1password - all passwords in one secure place

A password manager, digital vault, form filler, and secure digital wallet. 1Password remembers all your passwords for you to help keep account information safe.
The price of the app starts at $2.99/month and it is available on the Web, Android, iOS, Windows, Mac.

Tip: a great alternative to storing your passwords is LastPass.


3. Productivity

Siri Shortcuts

Siri Shortcuts deliver a quick way to get things done with your apps with just a tap or by asking Siri. The Shortcuts app enables you to create personal shortcuts with multiple steps from your favorite apps. Start from hundreds of examples in the Gallery or drag and drop to create your own.

Siri works on iOS and is free. You can download it from the App store

We are working to put together a classical list of productivity apps, that will get you to accomplish more and procrastinate less.


4. File organization


Most “productivity tools” drain creative energy. They constantly ping, distract, and disrupt your team’s flow. And none of them connect, so you spend your days switching between apps, tracking down feedback. It’s busywork, not meaningful stuff. Dropbox wants to change this.

Dropbox is a set of tools that maximize inspiration and minimize distraction. So you can focus on what matters. Back in 2007, that meant designing a simpler way to keep files in sync. Today, it means designing a more enlightened way of working—on files, projects, and more.

“We’ve always been obsessed with making work better for people.”

Pricing: Dropbox provides a 5GB free package and is available for Web, iOS, Android, Windows, Mac, Linux.


Wetransfer - send large and small files without an account

WeTransfer is the simplest way to send your files around the world. Share large files up to 2GB for free.

WeTransfer was founded in 2009 as the simplest way to send big files around the world. Today we’re a set of beautifully obvious tools to keep your ideas moving.

In 2019, Fast Company named WeTransfer one of the world’s most innovative design companies “for being a one-stop-shop for creativity tools.”


5. Priorities (To-do lists)

Asana - Smart to-do list

Asana’s mission is to help humanity thrive by enabling all teams to work together effortlessly.

If you’re considering Asana, you can start with its usable free tier, which is ideal as a quick tasks list or managing personal projects but has a team limit of 15 users.

Asana works on the web, however, you can also download an iOS or Android app.

Todoist - To do list

Life can feel overwhelming, but it doesn’t have to. Todoist lets you keep track of everything in one place, so you can get it all done and enjoy more peace of mind along the way.

Millions of people trust Todoist to tame life's chaos. Ranked by The Verge as the world's best to-do list app. Free on iOS, Android, macOS, Windows, & more.

Price: Free & Premium.

Todoist is available on Web, iOS, and Android.



Things is an award-winning personal task manager that helps you achieve your goals.

The team behind is passionate about productivity, simplicity, and beautiful design.

The Thing app works on Mac, iPhone, Watch, and Ipad, and prices start at $9.99.


6. Calendars

Time is very important for you. Getting things done is a personal motto and productivity it the core of your business. You have your meetings well planned, you want to know what comes next. You need to know which week is best to book a trip to Venice as part of the summer vacation and what’s a good time to catch-up with an old friend. Having a reliable calendar is a must these days. We did some research and put together a list with some fresh options for you to check out and use beyond the default Apple/Google Calendar.

Find the best calendar apps

Calendly - schedule meetings without the back-and-forth emails

Say goodbye to phone and email tag for finding the perfect meeting time with Calendly. It's 100% free, super easy to use and you'll love our customer service.

“2,000,000 monthly users can’t be wrong.”

Calendly, a powerful yet simple automated scheduling tool, takes the work out of connecting with others so you can accomplish more. Millions of users benefit from an enjoyable scheduling experience, more time to spend on top priorities and flexibility to accommodate individual users and large teams alike.

The basic plan for Calendly is free. Other features, such as metrics and reporting, are accessible with Premium for $8 a month and Pro for $12 a month. Calendly works perfectly on the web.


7. Focus & block distractions

Focus@Will - Increase Attention Span

Focus@Will combines neuroscience + music to boost productivity and tune out distractions!

Focus@will is a new music service based on human neuroscience. The app helps you focus, reduce distractions, maintain your productivity and retain information when working, studying, writing and reading. The scientifically tested technology behind focus@will has been shown to alter brain activity toward a state that is more conducive to productivity.

Pricing: $9.95/month, $99.95/year, or $299.95 for a lifetime membership.

This productivity app is available for Web and as Android or iOS app.


Headspace - meditation made simple

Live a healthier, happier, more well-rested life in just a few minutes a day with the Headspace app.

Meditation has been shown to help people stress less, focus more and even sleep better. Headspace is meditation made simple. We'll teach you the life-changing skills of meditation and mindfulness in just a few minutes a day.

Headspace has one mission: to improve the health and happiness of the world.

Headspace is available as an App for iOS and Android.

Subscriptions start at $12.99 per month or $94.99 per year.


If you want to increase the productivity of your days, you need to change your habits and become more aware of how you use your time. Start your day with a plan, get a to-do list, use a calendar, a time tracker, and start to use the apps and software to help you get more things done and at a higher-quality collaboratively within your company. You can’t get more hours per day, however, once you have implemented such new habits, technology hacks and flows in your work and life, you will experience a boost in outcomes, and this will change everything over the long run.