You know that the first days of work are extremely influential to every employee's path in your company. This is why we believe a welcome letter/email is a must in your effective onboarding process. It will create excitement for the new employees, while also providing important information. By sending them this letter, you make them feel even more sure that they made the right decision when accepting your job offer.
The first day at work is monumental. For the new hire, it could be a new city, industry, or career. For your company, it is one step closer to your team's goals.
New hires need to be engaged from day one, they need to be connected to the manager, guided on the onboarding process, learn about the company and its culture. A great employee experience if the onboarding process takes place successfully.
Since the first day is something the new hire usually remembers, make it remarkable. Get some doughnuts!
By helping your new hires start with the right foot in their day, you're also setting them up for success with your company.
Welcoming new employees correctly is critical. According to Gallup, managers account for 70% of the variation in employee engagement1.
[1] Gallup: Managers Account for 70% of Variance in Employee Engagement
Once you understand the importance of welcoming like a pro your new hires, there are some additional steps to intensify the way an employee starts the new job. The following recommendations contribute to the integration and long term retention of your workforce. Preparation is key.
To make the new employees feel welcome, you have to take in consideration behaviours and social aspects. From a human perspective, be inclusive. Treat the newcomer as a team member. Be friendly with him/her. Think about how you would have liked to be treated. Give them full attention, be empathic and don't overwhelm with information from day 1. Give some breaks, go for a coffee, ask also your new hire about the expectations and what does she think about the company. Explain the big picture. Start by sharing why, how and what. Remember that not employees are the same, and that you need a bit of patience and maybe you need to explain again some procedures.
Be open to new ideas, to feedback, to fresh perspectives about your business and about the industry you're in. Your first impression is essential in developing a solid working relationship and motivating a new recruit to help your company succeed over a long time.
It is up to you how formal do you create this letter. A personal touch is always welcome. The welcome letter, as the announcement email should not be long and complex.
Just include:
To help you craft the perfect warm welcome email or letter and save time, find below a concrete example. Feel free to customize it according to your needs and send it via email or traditionally a few days before the new hire start date.
Subject: Welcome [Name] to our team
Dear [Employee name],
I'd like to welcome you to [insert company name]. We are excited that you have accepted our job offer. Your role is critical in reaching our targets within the [Department name].
I trust that this letter finds you mutually excited about your new employment with [insert company name].
We're looking forward to seeing you on the [date] at [hour] for your employee orientation at [address].
You will meet with me to discuss your integration within our company and with Human Resources staff to discover all about employment-related issues.
Regarding our dress code, you should know it's [casual/formal].
During your second day, you can expect to meet your team members and begin the training for the project you'll be working on.
Again, welcome to the team. I feel excited about working with you since your determination will bring you success in short and long term.
If you have questions before your start date, please call me at [insert your phone number], or send me an email at [insert your email address], if that is more convenient.
Regards,
[Manager signature]
The employee announcement email is a significant part of the onboarding process and should be sent during the first week of the new hire.
There are 2 reasons you should include such an email in your onboarding procedures:
By including this email in your onboarding process you contribute to an atmosphere where the new hire feels valued from the first day and you simplify conversations between him/her and other teammates.
Design a short and concise email with preliminary information: present the new hire and their job position, the start date, their main responsibilities and what their professional background is. We recommend including a short fact about the employee's life (such as a hobby or favorite TV show), since this may act as an icebreaker: colleagues could lean on this information to start a conversation about possible common interests.
If you want to write the best new hire announcement email, consider adding a photo of him/her and share info about how other members of the team can reach him/her.
No need to worry about the format of the welcome email. We offer you a free template, ready to use. Just one click and your onboarding process is complete with the new hire announcement email.
Subject: Welcome John Leary to our Marketing Department
Greetings everyone,
It is my pleasure to announce that John Leary will be joining our team as a Marketing Specialist on the 1st of June of 2020.
John Leary will work with the Marketing team to execute effective marketing strategies, assist with campaign development, analyze the effectiveness of our campaigns and develop our lead generation programs. John will report to Michael Johnson, our head of department.
John's degree is from Colombia University, where he majored in marketing and minored in business management.
He has previously worked at 2 important companies in our field. You can reach John on extension 843 or by email at john.leary@yourcompany.com. He's also an enthusiastic player of tennis so let him know if you need a partner for a match.
Please take a moment to introduce yourself to John and join me in welcoming our newest team member!
Regards,
[Your Name]
[Company standard signature format, logo, etc.]
Download as New Employee Welcome Email to the Team Template in Word
__
Well, you have 2 options. You can leave this responsibility to the HR department or you can embrace a more personal approach and put the hiring manager in charge of this task.
If you're looking for a bit more diversity on the welcome messages you sent, then, we have 3 additional examples to get inspired from:
This example of a welcome letter is for a manager announcing the new hire to his team.
Subject: Welcome [New Employee's Name] to [Company Name]
Dear [Company Name] Team,
We are happy to introduce our newest team member., [New Employee's Name], who will join us as [New Employee's Position]. [New Employee's Name] brings a wealth of experience and expertise to our organization, and we are excited to have them on board.
[New Employee's Name] will be focused on [briefly mention key responsibilities or areas of focus]. With their strong background in [relevant skills or industry], we are confident that [New Employee's Name] will enable us to accomplish goals while adding significant value to our team.
Please join us in warmly welcoming [New Employee's Name]. We encourage you to introduce yourselves and offer any assistance or guidance they may need during their transition. We believe a supportive and inclusive environment is key to our success.
We are enthusiastic about the potential that exists with [New Employee's Name] on our team. Let's work together to make their onboarding experience smooth and memorable.
Once again, a warm welcome to [New Employee's Name]!
Best regards,
[Your Name]
[Your Position]
[Company Name]
This email goes directly to the employee from his new manager.
Subject: Welcome to [Company Name], [New Employee's Name]!
Dear [New Employee's Name],
On behalf of the entire team at [Company Name], I want to welcome you warmly. We are thrilled to have you join us as our new [New Employee's Position].
Your experience and skills in [relevant skills or industry] make you an excellent addition to our organization. We are confident that your contributions will be essential to our ongoing growth and success. Our group is dedicated to establishing a collaborative, encouraging work atmosphere where everyone can thrive.
As you embark on your journey with us, please know that we are here to support you every step of the way. If you have any questions, need assistance, or want to learn more about our company culture and processes, please don't hesitate to contact me or any team member.
We have prepared a comprehensive onboarding program to help you acclimate to your new role smoothly. This program includes introductions to team members, training sessions, and resources to provide a solid foundation for success. We aim to make you feel comfortable and assured when you start working with us.
Once again, welcome to [Company Name]. We are excited to have you on our team and look forward to witnessing your growth and achievements.
Best regards,
[Your Name]
[Your Position]
[Company Name]
This email is usually sent from the HR manager to the new hire regarding the initial steps with the new company.
Subject: Welcome to [Company Name], [New Employee's Name]!
Dear [New Employee's Name],
We are delighted to welcome you to [Company Name]. Congratulations on joining our team as our new [New Employee's Position]. We are excited about the skills and perspective you bring to our organization and are eager to see the positive impact you will make.
To help you settle into your new role smoothly, we have developed an onboarding plan to introduce you to our company culture, values, and processes. Here is an overview of what you can expect:
We are thrilled to have you on board and look forward to working with you. Your talent and dedication will undoubtedly contribute to our collective success.
Once again, welcome to [Company Name]. We wish you a fulfilling and rewarding journey with us.
Best regards,
[Your Name]
[Your Position]
[Company Name]
Subject: Welcome to the Team, [Employee's Name]!
Hey [Employee's Name]!
We are thrilled to have you join our team at [Company Name]. Welcome aboard! We wanted to extend a warm welcome and let you know how excited we are to have you in our family.
Work can be enjoyable, and we strive to create a positive and inclusive environment where everyone can thrive. We know you'll fit right in with your skills and expertise.
Feel free to swing by our office and introduce yourself to your new teammates. We have a friendly and supportive group; they can't wait to meet you. Don't hesitate to ask questions or reach out if you need anything as you settle in.
We have a team lunch planned for [Date], which will be a great opportunity for you to get to know everyone. We hope you can join us!
Once again, welcome to the team. We're confident that you'll make valuable contributions and have a fantastic journey with us.
Best regards,
[Your Name]
[Your Position]
[Company Name]
Subject: Welcome Aboard, [Employee's Name]!
Dear [Employee's Name],
On behalf of the entire team at [Company Name], I would like to welcome you warmly. We are delighted to have you join us as our new [Position].
Your skills and qualifications have impressed us, and you will make a significant impact on our organization. We look forward to collaborating with you and achieving great things together.
To help you settle in smoothly, we have prepared a comprehensive onboarding plan for you. Our HR team will contact you shortly with all the necessary details, including your schedule, training materials, and any paperwork needed.
Please feel free to contact me or any team member if you have any questions or need assistance during your transition. We are here to support you every step of the way.
Once again, welcome to [Company Name]. We are excited to have you on board and can't wait to see your contributions.
Sincerely,
[Your Name]
[Your Position]
[Company Name]
Subject: Welcome to [City/Location], [Employee's Name]!
Dear [Employee's Name],
Welcome to [City/Location] and to [Company Name]! We are thrilled to have you join our team in this vibrant city.
Relocating can be exciting and challenging, but we want you to know that we are here to support you every step. Our team has firsthand experience with relocating, and we understand the adjustments that come with it. If you need any assistance or recommendations for settling into your new city, don't hesitate to reach out.
We have planned a team lunch on [Date] to let you meet your colleagues and get to know them better. It will be an informal gathering; we hope you can join us.
Once again, welcome to [Company Name]. We are confident you will find our team supportive and work environment stimulating. We look forward to having you contribute your expertise.
Best regards,
[Your Name]
[Your Position]
[Company Name]
Subject: Introducing [Employee's Name], Our New Team Member!
Dear Team,
I am delighted to introduce [Employee's Name], who has joined our team at [Company Name]. [Employee's Name] will be taking on the [Position] role. Let's extend a warm welcome and make [Employee's Name] feel right at home.
[Employee's Name] brings valuable experience and skills to our team, and we are excited to have them on board. I am confident that their contributions will help us achieve our goals and drive success.
Please take a moment to introduce yourselves to [Employee's Name] and offer any assistance or guidance they may need during their initial days. Let's ensure they feel supported and part of our team from day one.
We have scheduled an informal team gathering on [Date] to celebrate [Employee's Name]'s arrival and allow everyone to get to know each other better. It will be a great chance to build connections and foster collaboration.
Once again, let's welcome [Employee's Name] with open arms and make their onboarding experience positive. I am confident that together, we will achieve great things.
Best regards,
[Your Name]
[Your Position]
[Company Name]
Subject: Welcome to [Company Name], [Employee's Name]!
Dear [Employee's Name],
Welcome to [Company Name]! We are thrilled to have you join our team as our new [Position]. Your expertise and skills will contribute significantly to our success.
We have developed a comprehensive onboarding plan to ensure a smooth transition and help you settle in quickly. Here are some key details:
Please be prepared to bring any necessary identification documents and complete any pending paperwork during your first few days.
If you have any questions or need further information, please feel free to contact me or our HR department ([HR Contact Information]). We are here to support you throughout your onboarding journey.
Once again, welcome to [Company Name]. We are excited to have you on board and look forward to working with you.
Best regards,
[Your Name]
[Your Position]
[Company Name]
Subject: Welcome to the Team, [Employee's Name]!
Dear [Employee's Name],
I am personally extending a warm welcome to you as the newest member of our team at [Company Name]. We are thrilled to have you on board!
Your skills and experience are a fantastic addition to our group, and I am confident that you will make a significant impact. I believe in fostering a collaborative and supportive work environment, and I'm excited to have you contribute your unique perspective.
I have scheduled a meeting with you on [Date and Time] to discuss your role, responsibilities, and any questions or concerns you may have. Please come prepared to discuss your goals and how we can support your professional growth.
Once again, welcome to the team. I look forward to working closely with you and witnessing your success at [Company Name].
Best regards,
[Your Name]
[Your Position]
[Company Name]
Subject: Welcome to [Company Name], [Employee's Name]!
Dear [Employee's Name],
I wanted to extend a warm welcome to you as our newest team member at [Company Name]. We are thrilled to have you on board and look forward to working together.
Your skills, experience, and unique perspective will undoubtedly contribute to our success. We believe in fostering a positive and inclusive work environment where everyone can thrive, and we are confident that you will feel right at home with us.
We have a comprehensive onboarding process in place to help you settle in smoothly and get up to speed quickly. Our HR team will provide you with all the necessary information, including your schedule, training materials, and any paperwork needed. They will be your go-to resource if you have any questions or need assistance.
Please take this opportunity to introduce yourself to your new colleagues and start building relationships. We have a friendly and supportive team, and I'm sure they are eager to meet you and offer their assistance as you navigate your new role.
Once again, welcome to [Company Name]. We are excited to have you on board and can't wait to see the impact you'll make.
Best regards,
[Your Name]
[Your Position]
[Company Name]
If you're not a manager however, like to send a message to a new colleague, here are 15 short welcome messages you can use for new employees:
Feel free to personalize these messages to suit your company culture and the individual starting their new role.
Do you want to know more about Employee Onboarding?
We have some extra details for you.