Job orientation is defined as the process that enables the employer to welcome the new employees to the company, while also giving them the needed information to start the job and an insight into the company’s culture.
This would be a definition of the concept, but be aware that this mechanism has a rather complex meaning, and we intend to offer you all the information you need in order to design the perfect job orientation for your organization.
Tip: Only by using orientation and onboarding together, will you have a chance to reduce employee turnover and stress level. This is because the 2 processes contribute to role clarity, job satisfaction, and motivation and also engagement.
Here is a new employee checklist for you to use:
The what, how and when?
The job orientation is the first and most essential opportunity to introduce the new employee to your company: coworkers, management, organization’s vision, mission, and values. It would be optimal to conduct this process during the first day of work and if not possible, the first week.
Below is a sample orientation checklist in word that you can download instantly. Do not forget to customize it for your workplace.
How can you conduct work orientation?
This should be a one-time event, like a small conference, where information is delivered via presentations or quick Q & A session. If you want to go the extra mile, you can send the new employee, before the first day of work, an online short training material, so they gain some general knowledge about the organization.
As a newcomer, the job orientation shouldn't be too much of a struggle to you. The job orientation is like the newcomers training about the company mission, culture, and processes. You should not raise the expectation very high, just be yourself, act professionally and if you don’t understand something just ask.
Arrive in time
If you don’t want to miss the introduction or the way you access the intranet, then our recommendation is to arrive on time. Check in advance where is the orientation taking place, how you will arrive there and how much time will it take, and make a plan to arrive at the venue smoothly. And don’t forget to ask where you will be parking your car.
The dress code is very important in some companies, however, if you didn’t receive any instructions regarding this within your invitation to the onboarding, then just come professional and well polished. Remember the formality you had during the job interview? That is a clear indication that you can wear the same kind of clothes. If you’re still not sure about this, just ask your advisor about this.
Bring a pen and a notebook
Since during the day you will be receiving a lot of new information, it is important that you have something to write down the details about the job.
Take the paperwork
If within the invitation for the orientation you have been asked to bring some paperwork, get them with you. Information such as SSN or bank details is necessary for the employer.
Ask for the next steps
Each company has its own onboarding plan. Some are very well described, other more simplistic. In case if as a new employee within the company it's not clear to you what steps you need to do next? When do you start the job? If you need to do some additional training or bring other forms, just ask your employer.
You don't have a choice here. You can't have one without the other. These 2 processes serve different purposes and your new employees need to be part of both.
On one hand, orientation is a single-time event, where you welcome the new hired to your company. See it as a small conference inside your company, taking place in a meeting room.
On the other hand, onboarding is a sequence of events (including orientation) that are implemented to help the new hires to be successful and productive and shows them why their work contributes to the company’s improvement. If you compare the target, duration, setup, subject and result of orientation and onboarding, you can spot big differences.
Tip: Consult our extensive guide on new hire onboarding, and download the onboarding checklist.
Only by using orientation and onboarding together, will you have a chance to reduce employee turnover and stress level. This is because the 2 processes contribute to role clarity, job satisfaction, and motivation and also engagement.
Even though job orientation is a one-time event, do not neglect it. It’s the foundation for onboarding and we all know a great onboarding is key to reduce high turnover rates and to engage your employees!
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