You know that the first days of work are extremely influential to every employee’s path in your company. This is why we believe a welcome letter/email is a must in your effective onboarding process. It will create excitement for the new employees, while also providing important information. By sending them this letter, you make them feel even more sure that they made the right decision when accepting your job offer.
This article is split into two parts: Welcome new employee email template and Welcoming the new hire to the team sample email.
The first day at work is monumental. For the new hire, it could be a new city, industry, or career. For your company, it is one step closer to your team’s goals.
New hires need to be engaged from day one, they need to be connected to the manager, guided on the onboarding process, learn about the company and its culture. A great employee experience if the onboarding process takes place successfully.
Since the first day is something the new hire usually remembers, make it remarkable. Get some doughnuts!
By helping your new hires start with the right foot in their day, you’re also setting them up for success with your company.
Welcoming new employees correctly is critical. According to Gallup, managers account for 70% of the variation in employee engagement1.
Once you understand the importance of welcoming like a pro your new hires, there are some additional steps to intensify the way an employee starts the new job. The following recommendations contribute to the integration and long term retention of your workforce. Preparation is key.
To make the new employees feel welcome, you have to take in consideration behaviours and social aspects. From a human perspective, be inclusive. Treat the newcomer as a team member. Be friendly with him/her. Think about how you would have liked to be treated. Give them full attention, be empathic and don’t overwhelm with information from day 1. Give some breaks, go for a coffee, ask also your new hire about the expectations and what does she think about the company. Explain the big picture. Start by sharing why, how and what. Remember that not employees are the same, and that you need a bit of patience and maybe you need to explain again some procedures.
Be open to new ideas, to feedback, to fresh perspectives about your business and about the industry you’re in. Your first impression is essential in developing a solid working relationship and motivating a new recruit to help your company succeed over a long time.
It is up to you how formal do you create this letter. A personal touch is always welcome. The welcome letter, as the announcement email should not be long and complex.
To help you craft the perfect warm welcome email or letter and save time, find below a concrete example. Feel free to customize it according to your needs and send it via email or traditionally a few days before the new hire start date.
Subject: Welcome [Name] to our team
Dear [Employee name],
I'd like to welcome you to [insert company name]. We are excited that you have accepted our job offer. Your role is critical in reaching our targets within the [Department name].
I trust that this letter finds you mutually excited about your new employment with [insert company name].
We’re looking forward to seeing you on the [date] at [hour] for your employee orientation at [address].
You will meet with me to discuss your integration within our company and with Human Resources staff to discover all about employment-related issues.
Regarding our dress code, you should know it’s [casual/formal].
During your second day, you can expect to meet your team members and begin the training for the project you’ll be working on.
Again, welcome to the team. I feel excited about working with you since your determination will bring you success in short and long term.
If you have questions before your start date, please call me at [insert your phone number], or send me an email at [insert your email address], if that is more convenient.
The employee announcement email is a significant part of the onboarding process and should be sent during the first week of the new hire.
There are 2 reasons you should include such an email in your onboarding procedures:
By including this email in your onboarding process you contribute to an atmosphere where the new hire feels valued from the first day and you simplify conversations between him/her and other teammates.
Design a short and concise email with preliminary information: present the new hire and their job position, the start date, their main responsibilities and what their professional background is. We recommend including a short fact about the employee’s life (such as a hobby or favorite TV show), since this may act as an icebreaker: colleagues could lean on this information to start a conversation about possible common interests.
If you want to write the best new hire announcement email, consider adding a photo of him/her and share info about how other members of the team can reach him/her.
No need to worry about the format of the welcome email. We offer you a free template, ready to use. Just one click and your onboarding process is complete with the new hire announcement email.
Subject: Welcome John Leary to our Marketing Department
It is my pleasure to announce that John Leary will be joining our team as a Marketing Specialist on the 1st of June of 2020.
John Leary will work with the Marketing team to execute effective marketing strategies, assist with campaign development, analyze the effectiveness of our campaigns and develop our lead generation programs. John will report to Michael Johnson, our head of department.
John's degree is from Colombia University, where he majored in marketing and minored in business management.
He has previously worked at 2 important companies in our field. You can reach John on extension 843 or by email at email@example.com. He's also an enthusiastic player of tennis so let him know if you need a partner for a match.
Please take a moment to introduce yourself to John and join me in welcoming our newest team member!
[Company standard signature format, logo, etc.]