Download our free-to-use invoice templates for Word, Excel, Google Docs, and Google Sheets. Choose the professional invoice template designs and start invoicing your clients today.
Are you starting to invoice your clients? We offer an easy-to-use and free invoice template that you can use in your daily business. You need to download the template, fill in the invoice fields, and send it via email to your client or print it to mail the invoice.
An invoice template is a file offering a standardized format for creating and issuing invoices to customers or clients. It typically includes essential information such as the company's name and contact details, customer information, description of goods or services provided, quantities, prices, payment terms, and total amount due.
Invoice templates are crucial for several reasons:
Using a well-crafted invoice template offers several benefits:
If you run a small business or freelance, issuing invoices is part of the job. Invoices must include all the information required by tax legislation in your country and look professional. Furthermore, you must use the same format throughout your activity. We advise you to start with invoice templates and customize them to fit your business. Google Sheets is an easy solution because you can store your invoices online at the convenience of your internet-connected device. This provides flexibility and ensures that your data is safe and accessible. Furthermore, Google Sheets is free, saving you the cost of purchasing invoicing software. So here is a comprehensive collection of invoice templates for Google Sheets, designed to save you time and stress and help you take your business to the next level.
The basic invoice template is the best choice for your first-ever invoice. It’s simple and easy to customize, making the process of creating your first invoice a breeze. It includes all the relevant data, such as price per unit and number of units, and automatically computes the amount per item and the total amount. With this template, you can feel at ease and confident in your invoicing process.
A pro forma invoice is not the final invoice but a financial document that gives the buyer all the information they need about the items they purchase, including prices, taxes, and delivery costs. The proforma template, similar to a basic invoice template, clearly states that the document is a proforma and not an invoice. This clarity will keep you informed and prepared when using it.
If you provide services at an hourly rate, you need an invoice template that reflects your activity. This template allows you to add worked hours and hourly rates for each service you provide. It automatically computes the amount per service and the total amount.
A credit invoice is an invoice used to pay credit issued before. If you owe money to a company, you can pay part or all of it by providing products or services. This credit invoice template specifies the initial credit and automatically computes the credit balance. It also includes all the information on a basic invoice.
A shipping invoice template is useful when you deliver goods to your customers. It allows you to include not only billing information but also shipping information, which may differ in many cases. Again, the template allows you to add prices per unit and quantities and automatically computes subtotals and the total amount to pay.
Employee timesheets inspire the timesheet invoice template and allow you to show the exact working time for each service you provide. If the hourly rate invoice includes worked hours and hourly rates, the timesheet invoice template consists of each service's date and starting and ending times. It automatically computes worked hours and the total amount.
Review our Excel timesheet templates
For some freelancers and contractors, the invoice only includes services and price per service. In this scenario, you need the freelancer/contractor invoice template that lets you add as many services as you need and a price for each of them.
The project-based invoice template is for an hourly invoice related to a particular project. It allows you to add the project name, but you may want to use the space for any information relevant to your project, such as the project’s status, activities, etc.
A commercial invoice template is helpful when you have much more data to add to an invoice. For example, international shipping or online orders fall into this category. The template refers to online orders and includes client identification, order number, delivery information, fees, billing and shipping information, and so on.
A receipt is proof that you received a payment. It must include all the information on the invoice plus payment-related information, such as the payment’s date and type (e.g., cash, credit card, PayPal, etc.).
An estimate template is useful when you have prices on demand. A potential customer may ask for a personalized solution for which you have to come up with a custom price. An estimate is not an invoice; it is just an informative financial document but still has most of the information in an invoice.
Find below the steps needed to go from a blank template to a professional invoice. Follow the steps without any stress:
Among the variety of invoices that are there we would like to mention the following:
An invoice template is important for collecting payments from your clients. Customize the input fields so that it reflects the needs of your business and your client. Additionally, you need to include the invoice number, to be able to track various transactions and charges. Add the list of items and services, the costs of each of them, terms and conditions, date of issue and due date.
A robust invoice template should include the following elements:
Yes, you can have multiple templates. The best part is, you can customize it to suit your specific needs. While an invoice template's basic structure and elements remain consistent, you have the flexibility to tailor the template to reflect your industry, business model, and any unique requirements. This adaptability allows you to use the same template across different business contexts, making your invoicing process versatile and efficient.
Follow these steps to make an invoice for your business:
The most common format for sending invoices is PDF (Portable Document Format). PDF files are widely compatible, easily shareable, and preserve the original formatting and layout across different devices and operating systems. This ensures that the recipient sees the invoice precisely as intended, regardless of the software they are using. PDF files are typically smaller than other formats, making them easier to store and transmit electronically. You should use a Word or Excel template, as you can start with a blank invoice anytime you need it, where you add the work done or the costs.
Several software options are available for creating professional invoices. Here are a few popular options:
Choosing the right software for creating invoices is a key decision that impacts the efficiency and effectiveness of your invoicing process. It's important to evaluate these options based on your specific requirements, scalability, integration capabilities, customer support, and pricing before making a decision. This ensures that the software you choose is the best fit for your business's invoicing needs.
What are some tips for how to write an invoice that works?
The first step to writing an invoice that works is to check the legislation in your country and respect the format and information required. For example, invoices must be issued chronologically or in a particular series and number format. Other tips for writing an invoice are:
When do you need to send an invoice?
You need to issue and send an invoice every time you get paid by a customer. Invoices are mandatory for tax purposes for all business-to-business transactions. They are also mandatory for other business categories, such as online commerce and many service businesses.
Why is it better to make invoices in Excel than in Word?
Excel includes formulas that help you avoid calculus mistakes, such as when computing taxes and fees. By using automatic formulas, you speed up the invoicing process, too. Formatting is also easier in Excel. Excel is best at adding rows and columns for specific information. With a little attention to design, you can create professional-looking invoices in no time.
How do automatic calculations work in Excel invoice templates?
Automatic calculations are commonly used for the following elements: