Top Time Management Apps in 2025

What Makes the Best Time-Tracking Software?

First and foremost, let’s see what makes good time-tracking software, or, in other words, what you need a time-tracking app to do. You need to know how you spend your time to improve planning, balance life and work, meet deadlines, and learn to use your time more efficiently. Therefore, the following features should be on your list when seeking a time management app:

• Real-time tracking: Knowing how much time you spend on a task or activity is key for good time management. Thus, you need an app with a chronometer that you start when you begin a task and stop when you finish it. Over time, you will better estimate how much time a task will take, but real-time tracking is essential at the beginning.
• Manual time tracking: You won’t be able to use the app with all your tasks. So, it should let you add manual time and journal all your tasks and activities alongside the time it took you to do them. In other words, the time-tracking app should feature an editable time log.
• Reports: Reports are also an essential feature because they show you an overall perspective over a day, week, or month, allowing you to understand how you use your time both in the short term and long term. Look for apps with colorful and straightforward graphics, as visual information is more impactful.
• Data export features: Exporting data means you can issue accurate invoices, share your time logs with your boss or colleagues, or create insightful backups for planning future projects. Look for apps that can export data in the formats you find most useful, such as Excel, CSV, or PDF files.
• Multidevice access: Time tracking is efficient when it is doable, meaning you need to have the app at hand and use it whether at the office, in a location, or at home. Look for apps that support multiple devices and access points, such as a web-based platform and a mobile app.
• Compatibility with your current devices: For improved usability and easy adaptability, look for apps that work on your current devices. It will be easier for you to form the new habit of using the app if you have it on your phone or go-to device (e.g., work computer). Regardless of how complex and performant an app is, it’s useless if you hardly open it or know nothing about it beyond the opening screen.

Top Time Tracking Apps at a Glance

Best Time Tracking Apps in 2025

Now that you know our selection of best time tracking apps for 2025, let's start with the first and go trough the details of each ones of them.

1.      Todoist

Pros: It’s very easy to learn and integrate with your team’s workflow

Cons: The free version includes few features and supports only five projects

Todoist is simple and easy to add to your daily habits. It aims to be “an extension of your mind,” meaning the flow is designed to be natural and intuitive.

Among its best features are to-do lists, calendars, tools for scheduling activities, tools for sharing your agenda, reminders, and tools for labeling and filtering your tasks. It also comes with templates for other work-related tasks, such as creating meeting agendas, project tracking, and Kanban workflow for development, and provides accurate daily and weekly reports. In addition, Todoist integrates with over 80 apps to ensure it fits your workflow.

You can use this task-tracking app on a computer, as a web-based program, as a mobile app on Android and iOS devices, and even as an email add-on or browser extension. It will be at hand no matter what you do or where you are.

Pricing: Free for one user and up to 5 projects, from $4/user/month for more projects

2.      Clockify

Pros: It’s free and provides various time-tracking tools for every type of task

Cons: The interface is a bit busy and takes some time to get to know

Clockify is a basic time-tracking app that includes features you’d expect from this type of software, such as a timer, a calendar, and a kiosk app. Time is logged into a weekly timesheet that you can edit, customize with notes and tags, and submit for approval.

Furthermore, the app provides an automatic tracking option for the apps and websites you use, helping you keep an eye on the time spent doing a particular activity (e.g., answering emails).

The reporting section is well-detailed. You can see reports for a certain user, team, client, project, or task, check status, calculate hourly rates, visualize charts, and integrate tracked time with QuickBooks. The app allows you to download reports as Excel, CSV, and PDF files or share them via link.

You can use Clockify as an Android or iOS app, a browser-based platform, or a computer program.
Check for other time-tracking apps for iOS, and Android.

Pricing: Free

3.      Trello

Pros: Intuitive and customizable visuals and plenty of shareable and collaborative tools

Cons: It may be a bit complex for small projects and personal to-do lists

Trello allows you to record every to-do activity, schedule it in your calendar, and track your progress. It can turn emails into to-do tasks, follow up on Slack messages, and integrate with your favorite tool for analytics, communication, development, HR, or design.

One of the most appreciated features of this app is its exhaustive template library, where you can find the blueprint for your workflow, whether it is for new hire onboarding, web development, or contract renewal. Trello covers processes for more than 10 fields of expertise plus personal workflows.

We also like the visuals. Trello’s boards are colorful, simple, intuitive, and shareable. You can create as many Workspace boards as you like and customize them. And, it runs both as a computer program and mobile app.

Pricing: Free version with limited features, paid versions from $5/user/month

Tip: For other free time-clock apps, review our selection.

4.      Any.do

Pros: Designed for both work and personal life

Cons: It may lack some important visuals, such as Kanban boards

Any.do is designed for use both in a work environment and your personal life. It aims to help you track time at office and at home by using the same app.

Its main features include task and to-do list management, a calendar, a daily planner, reminders, task scheduling, templates, and dashboards for every situation or team. In addition, Any.do encompasses a chat and integrates with WhatsApp and other +6000 apps, such as Asana, Zoom, Slack, and Google apps.

Gantt charts are available to visualize and streamline work, monitor progress, and prioritize with ease.

Any.do runs as a computer program, mobile app, Gmail add-on, and browser extension.

Pricing: Free limited version for personal use, premium versions from $4.99/month

5.      Notion

Pros: Integrated AI assistant and note-taking tools

Cons: Using it in a team requires a paid version

Pricing: Free version with limited features and history, premium versions starting at $9.50/seat/month

Notion is a flexible and customizable time management app that aims to provide everything you need in a single place. It includes task lists, a calendar, custom views, project tracking, collaborative tools, and over 30,000 templates to create wikis and web pages.

In addition, Notion allows you to take notes, get feedback, and share comments with your teammates. The app includes an AI assistant able to do the finishing touches and save you some time.

The app runs on desktop computers with Windows or Mac systems and mobile devices with iOS or Android systems. Notion offers a separate calendar app and a web clipper app for more efficient research.

6.      RescueTime

Pros: Easy project tracking and in-depth reporting

Cons: No free version

RescueTime is designed for teams and allows the team leader and its members to see how working hours are spent and avoid distractions. For the latter, RescueTime blocks applications and websites and provides focus sessions. At the same time, the app features task assignment tools, timesheets, and automatic time tracking.

To help you spot patterns and break bad habits, RescueTime generates detailed reports and lets you set up custom alerts and notifications.

The app runs on Windows and macOS. There is also a mobile app available for iOS.

Pricing: Paid versions from $6/user/month.

7.      Toggl

Pros: Complete solution for integrating time tracking within the workflow

Cons: Less user-friendly than other similar apps, maybe too complex for personal use

If you are a freelancer or entrepreneur and seek a complete solution that smoothly integrates the entire workflow, Toggle is for you. It manages everything from automated time tracking to invoicing and supports over 100 work management apps, such as Jira, Asana, and Salesforce.

The app features an online work timer, offline time tracking, automated time tracking, and shared time entries. It also includes tools for project and team management. The reports are customizable and easy to export in Excel, CSV, and PDF files. And because the app lets you add billable and non-billable hours, you can use it for payroll, invoicing, or estimating and tracking budgets.

Toggl runs on desktop devices with Windows and macOS systems, mobile devices with Android or iOS systems, and in a browser.

Pricing: Free for up to 5 users, premium versions from $9/user/month for larger teams

Tip: Toggl is among our best time-tracking software for 2025.

8.      Google Calendar

Pros: Free and integrated with Google services, plenty of add-ons to complete the app

Cons: Limited advanced features for detailed project management

Google Calendar is a tool at hand for managing your time efficiently, whether you are running a business or organizing your personal life. It comes with your Google account and lets you schedule tasks, appointments, and to-do lists, set reminders, and share your calendars with colleagues or family members.

You can access it from desktop devices, mobile devices, and web browsers. The interface is user-friendly, allowing for quick event creation and easy navigation through your schedules. Google Calendar lets you export your calendars and import data from other apps via CSV files.

Pricing: Free with a Google account. Business packages start with $7 USD per user.

9.      Microsoft To Do

Pros: Free and integrated with Microsoft 365 apps

Cons: Limited features, only manual time tracking

Microsoft To Do is essentially a to-do list app that provides valuable data for improving time management. Being a Microsoft app, it works in tandem with Outlook. You can use Microsoft To Do for both personal and work-related tasks, creating separate lists for each. Furthermore, you can share lists with colleagues or family members and even delegate lists.

To keep things organized, the app features due dates, flags, reminders, and daily agendas. It’s very intuitive and easy to use, especially for people familiar with Microsoft apps.

However, Microsoft To Do runs on Windows and as a web-based app but also as a mobile app for Android and iOS devices.

Pricing: Free with a Microsoft account

10.     Forest

Pros: Fun and easy to use, provides motivation and a sense of achievement

Cons: No free version, limited features

Forest is an app based on the Pomodoro technique that aims to help you improve focus and productivity. It’s simple and fun and almost looks like a game, making time management not only efficient but also pleasant.

Hint, Forest has been featured in our Pomodoro guide.

Instead of thinking of focusing on work as a burden, the app encourages you to consider it an opportunity to plant a tree. If you lose focus halfway, your tree will wither and die. Alongside the focus timer, weekly, monthly, and yearly statistics are available.

Forest is available for mobile devices with Android and iOS systems and as a browser extension. If you want to find additional time tracking extensions for time tracking, this is the right place.

Pricing: Forest works as a is a free app with limited features for Android devices only. iOS and full features versions cost $3.99/month

11.      Harvest

Pros: Integrated procedure between time logs and invoicing

Cons: The free version is extremely limited, no web-based program

The best thing about Harvest is that it transforms time logs into accurate invoices. Therefore, you see the result of your time management skills directly in your revenue.

You can use Harvest to track time with live timers or manually, create a timesheet approval procedure, set up custom reminders, visualize activity logs, and keep track of project data. The app integrates with over 50 apps, such as PayPal, Google Calendar, Jira, Outlook, Slack, and Trello.

Harvest runs as a desktop program on Windows and macOS systems and mobile devices with Android and iOS.

Pricing: Free for one user and limited features, premium versions from $11/user/month.

12.     Asana

Pros: Complex project management solution

Cons: A bit difficult for beginners, too complicated for personal use

Asana is a complex project management solution that includes time tracking and task management tools, too. It uses AI algorithms to provide a smooth workflow from start to end, manage multiple projects, get automatic updates from emails, set goals, create portfolios, and generate reports.

You can track time in real time using the embedded timer, record estimates, add manual time logs, and track time over multiple sessions. All data is aggregated into detailed statistics and reports. The app integrates with over 300 other productivity and management programs.

Asana runs on Windows and macOS computers as well as on Android and iOS mobile devices.

Pricing: Free for personal use and limited features, premium versions from $11/user/month

13.        Remember the Milk

Pros: Easy to use and intuitive

Cons: Limited features for statistics and reports

Remember the Milk is mostly a task management app that allows you to do several things professionally: create to-do lists, set up reminders, prioritize things to do, tag tasks, and generate repetitive activities instantly. You can create as many lists, tasks, subtasks, and colorful tags as you need.

The app provides smart tools for searching, filtering, and organizing tasks, making the entire workflow easy and efficient. If you use the Eisenhower Matrix, you’ll appreciate the list-sharing and task-delegating tools.

Remember the Milk runs on computers with Windows, macOS, and Linux systems, mobile devices with iOS, Android, Fire, and BlackBerry systems, and as a browser-based program.

Pricing: Free version plus a Pro version for $49.99/year

14.      TickTick

Pros: Efficient tools for creating and managing tasks

Cons: The Pro version may be expensive for personal use

TickTick is a versatile and powerful time management app designed to help users, whether individuals or employees, organize tasks efficiently in a single, centralized source of truth. As a freelancer or organization you have a wide range of features catering to personal and professional needs. You can create tasks using widgets, third-party apps, or voice, set various reminders (e.g., based on location, via email, daily, etc.), prioritize items, and categorize using tags.

Statistics and reports are available, and the app supports collaboration, allowing you to share lists and delegate tasks to others, which is ideal for team projects.

The app is available on multiple operating systems, including Windows, macOS, iOS, Android, and as a web application.

Pricing: Free version with limited features,  while the TickTick Pro version is $35.99/year

15.       Apple Notes

Pros: Free, easy to use, and synced between devices

Cons: Only for Apple users

Apple Notes is a good choice for a time management app if you use an Apple device. It allows you to take notes via writing, scanning documents, or voice, add attachments, create checklists, incorporate tables, and share your notes with family members and colleagues.

The app smoothly integrates with other Apple products and services. For example, you can write the notes with an Apple pencil, regaining that writing-on-paper feeling. Your lists and reminders are available on any Apple device in your digital environment, providing easy and fast access from wherever you are.

Pricing: Free

More Time Management Apps

These 15 apps cover a broad range of time tracking and time management apps, from simple focus apps and to-do lists to complex project management apps. However, if you didn’t find anything to fit your workflow, keep in mind that there are plenty of other apps out there. Some worth mentioning are:

Things – A personal task manager to organize your day and week ahead, schedule personal and work-related tasks, create checklists with detailed items, prioritize, check out calendars, and search and navigate with ease through task lists and appointments. Things is available for macOS and iOS devices.

TimeTree – A collaborative calendar app for managing personal and group schedules. It features shared calendars, reminders, and notes, which work very well for families and work teams. Available for both iOS and Android devices, TimeTree provides a seamless experience across platforms, ensuring accessibility and convenience for all users.

Timely – An intuitive time-tracking app designed to help you manage your tasks and projects efficiently. As an executive in a small-to mid-size business, you will see how the records work hours automatically and organizes them into a visual timeline for you to see where your time goes. The time tracking app features project budgeting, reporting, and integrations with other productivity tools. If you’re interested about compatibility with the devices of your employees then you need to know that Timely is available for iOS, Android, and browsers, ensuring you stay on top of your schedule no matter where you are.

In conclusion, the choice of a time-tracking or time management app changes on your specific needs and the ecosystem of devices you use. Whether you're looking for simple to-do lists, collaborative calendars, daily agendas, focus apps, or advanced project management tools, there is an app tailored to enhance your productivity and streamline your workflow. This list with the best time tracking tools will help to find the perfect app to help you stay organized, manage your tasks, and make the most of your time.